What questions should you ask yourself to prepare the organisation of a seminar? Discover Comet's advice to structure your seminar and make it a success.
Whether you are a complete novice in the field or have already organised more than a hundred meetings, you will always have an endless list of questions to answer. The next time you are in charge of organising a meeting, a seminar or a conference, take the opportunity to impress your manager by presenting brand-new perspectives to them. And do not hesitate to spell out your thought process so that everyone feels well informed and well prepared ahead of the event.
Use the questions below to sort through your ideas and let the answers help you make the decisions that will turn your seminar/conference into a genuine success.
- What are my personal objectives and those of my company for this assignment?
- Choose the desired achievements:
- Communicating and sharing pre-established knowledge (training)
- Developing new ideas (strategic thinking)
- Making decisions (board meeting)
- What materials do participants need to reach their strategic objectives?
- What image of my company and of myself does the venue I have selected to host your seminar / conference convey?
- Does the agenda leave enough time for informal moments of meeting and discussion?
- Is my menu varied and balanced enough?
- Specific dietary requirements
- Allergies
- Have I properly anticipated and specified the right technological tools? Are they easy enough to use and accessible to participants?
- Are the breakout rooms sufficiently equipped to let participants communicate and share their ideas effortlessly?
- Is the furniture ergonomic; can it guarantee everyone's comfort for the entire duration of the seminar / conference?
- How can I make this gathering more prolific? Does the layout of the rooms match the objectives of the seminar / conference?
- Have all of the participants' needs been taken into account; not only during the meeting but from beginning to end (before, during and after)?
Do not hesitate to discuss it with one of our Meeting Scientists at Comet Meetings!
